Psychotherapy Portfolio - John Dray

Agenda for Evening and Crib Sheet CPD TGF 4 Setting Up A Grroup and Leadership Roles in Groups - filled

Workshop 4:- How to Set Up and Group and Group Leadership Roles

Agenda for Workshop:

• My group – what will I create?

• Preparing for the Shadow

• 100 day plan – How to set up a group - worksheet

• Development of Self as a Leader

• Models of Group Leadership

• Reflective practice = my relationship with leadership in groups.

Introduction

I am sure that as you have gone through this CPD programme, you are coming up with ideas triggered by your passions to offer group work. Tonight, be process those ideas. The small group exercise is designed to develop these ideas.

I have attached a list of things to add to your planning and in the full handout, I will explain and ask you reflect more on each step. This is a suggestion of a how to set up a group, not a MUST DO.

Thursday Evening Meeting:

TimeActivityNotes
6.45Check Connectivity and Apologies
7.00Theme: How To Set Up a Therapeutic Group
7.10Process
7.40Information – Building a Network to Share Referrals
7.50Focus of the discussion for tonight: - 100 day plan. Getting ready to launch. Introduction to the shadow!!
8.00Break for Coffee and Small Groups -
8.10Worksheet –My Group -
8.35Plenary
9.00Reflective Practice:- Shadow in Groups, Power and Family Dynamics, Facilitator role
9.10 – 9.30pmProcess out and
End

The Q and A session can be booked directly with Mel as a small group or individually.

Setting Up a Group Takes Time to Do Well.

In the past, I have set up groups and started them and THEN ran into all sorts of tricky questions and issues that I was not prepared for. Although, it is not natural to me, planning effectively aims to ensure a quality and a holding for the group members.

In the USA, each incoming President, has 100 days to plan before taking office from the election and then is expected to have a 100 day plan ready to implement in first days of their tenure. I have adapted this concept to give some guidance on what you might need to have ready.

I find this plan be a great tool. It is useful to set deadlines for each part of the process.

I suggest that you do 100-day plan. Depending upon your skills in business, some stages can be achieved quickly for some you may need extra support.

100 Day Plan - Firstly, the Pre- planning stage – getting a product to sell.

Group Exercise

Tonight we are going to design your group in pairs. The first stage is getting the product designed and the delivery and support thought through. This is based on the reflective questions I have asked you do for this session.

Task: Listener – support the person to be as specific and narrow as possible. Concentrate on A to D, please discuss the shadow.

Planning ActivityIdeasNotes
AIdea for My Group isProcess Group for parents/carers of LGBTQ+ children/youths/people
BPurpose of My Group isImprove communication between parents/carers and the LGBTQ+ person
CMy motivation for My Group isLGBTQ+ people are more likely than most to be victims of abuse. Good communication with their carers is a real protective factor. Developing a protective community. Potential clients.
DShadow of my group (including the risk of transference) could be?Difficulties that carers/parents have of accepting that their charges are LGBTQ+. Unacknowledged LGBTQ+ traits within the carers/parents that they project onto their charges. Unconscious and conscious anti=LGBTQ+ bias. Project things onto other members of the group. What do parents want? It could be a control thing. Acknowledgement of sexuality - can I then control my child. Separation anxiety? Child growing up? Knowing their own self? Influenced by others, not me! Will the group re-establish control over the child. What about the kids trying to separate from parents. What is the risk of transference - YOU THE TRAINER KNOW HOW TO DO IT… BRINGING IN THE CAR MECHANIC. You guys are the experts. Loss of grandchildren. Person coming to be ‘super-parent’.
EWho is involved?Shona + me - leaders
FLeadership Style best fitting for my group isLook at the article on the downside of leadership roles. Look at Daniel Goleman: The emotionally intelligent leader. How do you want to model yourself for the group? Relational, etc? (Beck if worried about transference) So, with Shona, probably relational. TA - Ware and Vann Joines. (80% relationship, 10% money and 10% on other factors - recruit people with the relationship script).
GWhere will I get the Support for thisIn terms of delegates - local LGBTQ+ and other support groups. e.g. Sadies butterflies, Carmarthen LGBTQ+, Dr MZ, FLAGG, Umbrella Cymru
HTimeframe for PlanningIn planning now. Need to start publicity for a start in Jan/Feb 27 - Aiming for 8 sessions.
Start Date – 100 days from 00.00.27

Other ideas: weight as a complex issue - what does size mean to you? obesity and other weight-related phenomena - funding from public health? CPD even for those people? Leading through perma-crisis

Crib Sheet - 100 Day Planning Tool

  1. Pre-Planning Phase – Sometimes referred to as stage zero.

    1. Idea for My Group is

    2. Purpose of the Group is

    3. My motivation for this Group is

    4. Shadow of my group (including the risk of transference) could be

    5. Who is involved?

    6. Leadership Style best fitting for my group

    7. My support for facilitation of this group is?

    8. Timeframe for the 100-day plan.

After this stage – set the start date of your group for a minimum of 100 days from now.

  1. Planning Phase – Allow time to get this prepared -

This stage is making a plan and doing the grunt part of the group. The more attention to detail here, the easier it is to answer potential questions of future group members.

  1. Type of Group

  2. When to Open or Close to new Group members

    1. People attending the first session will have to be committed to all 8.
    2. No-one can join after the first session
      1. Exceptional circumstances taken into account.

  3. Venue or Online

    1. Venue in Carmarthen

  4. Advertising Plan

    1. Information at lgbtq.cymru (and queer.cymru)
    2. Facebook groups (more popular with older demographic, e.g. carers/parents)
    3. Leaflets for FLAGG, and other groups

  5. Free podcast or event to get peoples interested

  6. Onboarding processes – ready to be sent out

    1. People who express interest will be vetted for suitability

  7. Unit costs and loss leaders

    1. Sessions will be £45 per person per session

  8. Trouble shooting? What happens if something goes wrong?

    1. Group insurance
    2. Group supervision

  9. Supervision is vital in this stage

  1. Admin, GDPR and Finances

    1. Admin agreement prior to start of group, standard emails etc,(this is different from the process contract)

    2. GDPR – ICO registration and group insurance

      1. Do we need separate GDPR or can we do this through an existing registration?

    3. Costs and refund policy

      1. This has been worked out in a spreadsheet
      2. No refunds, except where we cancel.

    4. Other Safety, Safeguarding and Protected Characteristics Policies

  2. Advertising Campaign (timing is key!)

    1. Contact and dialogue with the First Adopters

    2. Spread the word

    3. LinkedIn

    4. Social media

    5. Online platforms

    6. Flyers

    7. Directories and Public Bodies

  3. Recruitment and Vetting Phase

    1. Clarity in who, when and how respond to prospective members

    2. Activate list and keep in dialogue

    3. Interviews and meetings

    4. Acceptance

    5. Reasons for decline

  4. Start Date and Psychological Contract

Reflective Practice Exercises

Please take a moment to write, think, draw, etc. on the following questions in preparation for discussions in the group. If these are not the questions for you, please change them.

NB. You will not be asked to share any reflective information or this sheet formally.

  1. I will create a group to …

  2. I think the Shadow of this group could be?

  3. I have leadership skills from …

  4. In groups, I have experienced leaders as ….

  5. For my group, I will need to be a leader who is …

  6. I have noticed that I have often held the following leadership role(s) in groups…

  7. As a facilitator, I want to explore power dynamics within the group by …..